Top 5 things to consider for choosing the best business process management software.

Top 5 things to consider for choosing the best business process management software.

Are you looking for the best business process management software in the market? There are some important issues you should take into consideration, being the low-code possibility one of them.

Fact is that choosing the right BPM software used to be an easy task for IT managers; those were the times when there were only a few vendors out there and people had fewer options to analyse. But those days are gone and, if you think about it, why should we bring it back anyway?

First of all, let’s look into what really means business process management (BPM). We are talking here about a discipline in operations management in which people uses different methods to discover, model, analyse, measure, improve, optimize, and automate business processes as a whole. That being said, it is no surprise to know that BPM focuses not only on improving corporate performance, by managing business processes, but also that any combination of methods used to manage a company’s business processes might be called BPM.

But why is BPM that important to your business? In one word: efficiency! In fact, it improves your business operations, helping companies to compete better, survive and, above all, grow.

And do all companies already use BPM software in their day-to-day business? In fact, no! According to a study made by BearingPoint, although 77 percent of the study participants see BPM as an enabler for the digital transformation, the fact is that two-thirds of the companies are saying that the customer satisfaction is not yet sufficiently focused through BPM.

The same study also refers that only 26 % of the companies do coordinate all the digital initiatives and process management for the digital transformation.

Although the reality is not yet what we would wish for, the fact is that low-code BPM applications are becoming a valid alternative! Tools like low-code BPM applications demand less from the IT teams, helping on the budget managing and allowing organizations to save huge amounts of money.

5 reasons to go for BPM

To choose a BPM software is an important decision but, why should any company go for it? We give you five good reasons:

 #1 – Costs…to cut on budget

It is true! Cost should never be the only criteria to select a thing, even more, when we are talking about business process software. But, let us face it: it is an important thing to have in mind. Regardless of the cost, you should also question the return on investment your business will get if you don’t start to see small wins within a short period of time.

And, there’s no question that the right BPM software can allow a major business process improvement effort, but only if you think about your BPM requirements from the perspective of usability, governance, analysis, content management, technology and cost. Why? Because this is the only way that leads you into an award-winning solution.

#2 – People and governance

In fact, people is one of the most important success key factors. On one hand, an organization has to consider not only who is going to create the automated processes BPM (by choosing here the right partner) but also consider the ones who are going to be using the system. If someone starts sending approval requests to a line of business administrator, will he be able to understand the interface? Does he need to install more features or even a mobile app?

By the other side, keep in mind that process management software should provide version control that records who uses the system, and tracks changeable components for auditors. We are talking here about governance which is a critical factor to the success. To assure effective engagement across teams, apply measures of success into people’s job reviews and key performance indicators and let them embrace the BPM software. Answering those questions above and doing it all right, will help you decide what kind of BPM system is more comfortable for your organisation.

#3 – A clear sign turns green

A strong indicator that you need to make a switch and opt-in for a BPM software to install on your organization is when more and more added features become necessary to reach your original process goals. If you are heading that road, it is time to stop and think clearly about which intersection will you choose. This is the time, also, to choose the right partner to work with you. It must be the one that treats your investment like their own and gives you a voice to suggestions. A flexible provider takes you with them on the process improvement work, not the opposite.

#4 – Mobility gives you everything

Accessing your business process management software anytime, anywhere, anyhow is a key factor nowadays, only possible because of the big opportunities brought by mobile equipment’s that allows an effective mobile workforce. Though cloud-based systems allow mobile access by design, it’s important for everyone to verify that the website or mobile application is optimized for mobility; this means it must let users access BPM on tablets and/or smartphones. An important feature, especially if the organization has outside sales agents, field maintenance technicians, or other remote workers that need access to the BPM suite.

That’s one more reason for you to keep this in mind when adopting a tool: even though some BPM tools may be spotted in generic low-code quadrants, the fact is that just a few of them are, effectively, in the mobile low-code quadrant as well. That is an important difference to analyse just because features such as seamless integration with custom application development, ease of integration with third-party applications and enterprise grade DevOps, make all the difference in business, nowadays.

And don’t forget that, according to a report by Strategy Analytics, the global mobile force is set to increase from 1.32 billion in 2014 to 1.75 billion in 2020, accounting for 42%of the global force.

#5 – Embrace low-code

There is no doubt that low-code is a faster method of software and application development. Considering that fact, low-code BPM solutions are a way to save enterprises a lot of money (assuring low maintenance costs, for instance) and, at the same time giving them the opportunity to customize the software in order to fit their specific requirements. With quick and simple drag and drop functions, low-code applications are becoming the new, simple method of coding, leading more customers to demand it from vendors.

Low code BPM solutions – timely response to business requests

Today, BPM software vendors are embracing low-code because it’s a faster method of software and application development, saving organizations lots of money. Low-code apps demand little requirement to hire an IT team and says “goodbye” to the need for expensive development works. Scalability, accessibility and a rapid ROI are some other features to take into consideration when talking about low-code.

In conclusion…

IT managers need answers in a question of seconds, so the business runs smoothly; it will help them delivering quality products up in time to the market.

Low-code and platforms have been taking the market by storm, just because the benefits that they have to offer are incredible to all companies, no matter their size or economic area. Low-code BPM software provides a great way for someone to take charge of his own processes and do the automation without needing to rely on an IT team for every change; that increases productivity. With these kinds of features, low code is here to stay for more and more years to come.

Low-code development, state of the art technology provided by a low code team in Portugal is the best solution as it helps IT managers to cut on costs, apply mobile features and embrace the new challenges ahead of your main competitors.

It means better, easier and cheaper! It means success and, of course, an improved cash flow.

If you want your company to respond faster to business requests and keep happy your teams and clients feel free to contact us.